InterFace Hiring 2026: Executive Admin / Rockstar EA to CEO (Remote | Night Shift IST)

Company: InterFace (Arm of SharpData Analytics, Inc., California C-Corp)
Job Title: Executive Admin / Rockstar Executive Assistant
Role Type: Executive Support & Business Operations
Work Location: 100% Remote (India Operations hub based in Navi Mumbai)
Employment Type: Full-Time
Shift Timings: Night Shift (7:30 PM to 4:30 AM IST / US Business Hours alignment)
Monthly Compensation: ₹45,000 to ₹55,000 per month (~$3 – $4 per hour) depending on skillset and experience

InterFace is the specialized real estate integration arm of SharpData Analytics, Inc., a California-based C-Corporation. InterFace builds automated data pipelines, custom software integrations, and CRM synchronization workflows tailored specifically for high-performing residential real estate teams, brokerages, and agents.

The Rockstar Executive Assistant works remotely as the direct right hand to the CEO. Acting as a strategic “barometer” and gatekeeper, the Executive Admin manages high-level communications, handles calendar priorities, performs minor accounting/HR functions, oversees customer support delegations, and ensures seamless daily operations during active US business hours.

• Executive Communication & Email Management: Process, draft, filter, and respond to high-volume email correspondence on behalf of the CEO with high accuracy and professional discretion.
• Calendar Management & Scheduling: Manage the CEO’s daily/weekly calendar, schedule international client meetings, resolve time-zone conflicts, and anticipate preparation needs prior to conferences and calls.
• Call Handling & Message Dispatch: Answer inbound phone calls, triage urgent inquiries, take precise messages, and escalate critical issues needing immediate CEO intervention.
• HR & Recruitment Support: Assist with initial human resources operations, including posting open requisitions, screening applicant resumes, and scheduling candidate interviews.
• Operational Accounting & Data Platform Management: Perform minor accounting duties (invoice tracking, expense logging), organize internal data platforms, and maintain clean database records.
• Customer Service Delegation: Triage customer support requests, delegate technical tasks to backend engineering/integration teams, and follow up to ensure prompt resolution.

Experience & Work Environment

• Demonstrated experience as an Executive Assistant (EA) supporting C-suite executives or high-level business leaders.
• Dedicated home-office setup: Quiet workspace, modern desktop/laptop, and reliable high-speed fiber internet connection.
• Proven track record in high-volume executive email and calendar management.

Mandatory Core Competencies

• Technical & IT Proficiency: Strong problem-solving skills across cloud-based environments, web applications, data tools, and basic IT troubleshooting.
• Software Tools: Expert proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) and Google Workspace.
• Communication & Discretion: Exceptional written and verbal English communication skills; absolute integrity in handling sensitive corporate information and confidential client data.
• Work Ethic: Strong accountability mindset, high sense of urgency, proactive problem solving, and ability to thrive under night shift hours (7:30 PM – 4:30 AM IST).

Preferred / Bonus Qualifications

• Experience with workflow automation platforms like Zapier or Make (Integromat).
• Domain exposure to the Real Estate or SaaS / Tech industries.
• Hands-on familiarity with Real Estate CRM platforms (e.g., Follow Up Boss, kvCORE, Salesforce, HubSpot).

• Monthly Salary Band: ₹45,000 to ₹55,000 per month (Equivalent to ~$3.00 – $4.00/hr, depending on candidate experience and technical fluency).
• InterFace Career Perks:
  • 100% remote work flexibility with a fast-growing US-backed real estate automation company.
  • Accelerated career exposure working directly alongside C-suite executive leadership.
  • Hands-on exposure to cutting-edge real estate CRM platforms, cloud databases, and Zapier automation workflows.

1. Online Application & Resume Screening
   (Verification of prior EA experience, written English fluency, quiet home office, & 7:30 PM - 4:30 AM IST night shift availability)
   ↓
2. Written Communication & Administrative Skills Assessment
   (Task evaluation covering executive email drafting, calendar conflict resolution scenario, & IT troubleshooting logic)
   ↓
3. Video Technical & Operational Interview Round 1
   (Deep dive into executive support methodologies, tool proficiency [MS Office/Google Workspace], & Zapier/CRM familiarity)
   ↓
4. CEO Final Interview Round (Culture Fit & Strategic Alignment)
   (Discussion on proactive anticipation, handling confidential data, communication style, & daily workflow alignment)
   ↓
5. Offer Rollout & Remote Onboarding
   (Background check, home setup verification, contract signing, & initial orientation)

• Executive Calendar Optimization: Managing complex multi-time-zone schedules (PST/EST to IST), buffering meeting times, handling urgent rescheduling requests, and organizing travel itineraries.
• Professional Written Phrasing: Drafting polite, concise, and context-aware email responses to high-value real estate clients, investors, and internal software teams.
• Automation & CRM Concepts: Basic understanding of trigger-action automation logic in Zapier, CRM contact management, data tagging, and ticket delegation.

• Executive Support: Executive Assistant, Executive Admin, EA to CEO, Calendar Management, Email Management, Confidentiality, Discretion
• Operations & HR: Administrative Support, Minor Accounting, HR Screening, Recruitment Posting, Customer Service Delegation, Call Handling
• Tools & Tech Stack: Microsoft Office, Google Workspace, Zapier, CRM Systems, Cloud Applications, IT Support, Remote Operations
• InterFace Specifics: InterFace Admin, SharpData Analytics, Real Estate Automation, Remote Night Shift, 7:30 PM to 4:30 AM IST

1. What are the required working hours for this remote role?

The candidate must be available to work full-time during 7:30 PM to 4:30 AM IST, aligning with US business hours.

2. What is the monthly compensation offered?

The compensation ranges from INR 45,000 to INR 55,000 per month, depending on relevant experience and technical skills.

3. What parent company owns InterFace?

InterFace is an operating arm of SharpData Analytics, Inc., a C-Corporation based in California, USA, with operational office presence in Navi Mumbai, India.

4. Is prior experience in real estate tech mandatory?

No. Experience in real estate or tech industries is a preferred bonus skill, but not an absolute requirement as long as core Executive Assistant competencies are met.